SECTION DE.2

PERSONNEL
RETIREMENT PROGRAMS
RETIREMENT PLAN COMMITTEE ATTENDANCE REQUIREMENT AND MEMBERSHIP PLACEMENT PROCESS

Procedure

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PURPOSE

To ensure the effective operation of the Retirement Plan Committee by maintaining active participation from all members.

 

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PROCEDURE

1. Attendance Requirement:

   Committee members recommended by the Retirement Plan Committee and approved by the Board of Trustees are expected to attend all scheduled meetings.
   
   

2. Absence Policy:

   If a committee member misses two consecutive committee meetings without an unavoidable reason, the committee may vote to replace the member.

   Unavoidable reasons include, but are not limited to:

   Severe illness or medical emergency Death or serious illness in the immediate family Natural disasters or other major unforeseen emergencies Required professional obligations

    

3. Removal Process:

   The committee may vote to recommend the replacement of a member who misses two consecutive meetings without an unavoidable reason. The member, after receiving a letter and/or an email, will have the option to resign if his/her schedule no longer allows him/her to be present at meetings before a majority vote by their fellow members is required to proceed with a replacement member.
   
   

4. Replacement Process:

   Upon recommending the replacement of a member, the committee must identify and recommend a new member by a simple majority vote.

   All new member recommendations must be submitted to and approved by the Board of Trustees before being appointed to the committee.

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Approved: 2025
Updated:
Reviewed: